A. 4-H camp facilities, operated under the direction of the College of Agriculture’s Cooperative Extension Service and 4-H Programs, are not available for use when:
- The intended use is for fund-raising efforts.
- The applicant opens its activities at the camp site to the general public.
- The intended use is for partisan or non-partisan political purposes.
B. Outside rental groups who have satisfactorily complied with these regulations and have utilized the facilities during the previous year will be given the opportunity to rent the same facility on the same corresponding day for the next year. All such groups must file an application with the State 4-H Department (see address below) no later than January 15 of the next year.
C. Cooperative Extension Service events will have priority use of all 4-H camps. Should a previous outside rental group user be bumped by an extension event, then that outside group must seek an available open date. If none is available, this group goes to the top of the waiting list.
D. The person submitting the application should complete and mail one copy to:
4-H Camp Rental
212 Scovell Hall
University of Kentucky
Lexington, KY 40546-0064.
E. Dates are not confirmed until an application has been received at the 4-H Department in Lexington. DATES WILL NOT BE CONFIRMED UNTIL AFTER JANUARY 15 OF THE YEAR THE CAMP IS TO BE USED.
F. If a previous group desires a change in facilities or a change from their previous corresponding day, they must accept what is open and available at that time.
G. Outside rental groups submitting an application for the first time will be placed on a waiting list — first come, first served basis and will be notified as dates become available.
H. The person submitting the application for a group will be held responsible for the care of the facilities and the conduct of the group.
I. The person submitting the application for the group should arrive in advance to assist in the registration and orientation of the group.
J. Day use of camp is available from 8:00 a.m. to 10:00 p.m. Groups renting the campgrounds for a one day activity will be required to pay an additional $25.00 per hour for every hour the group remains over eight (8) hours. Groups must arrive within one (1) hour of their indicated arrival time or they will be charged an additional $25.00 per hour for every hour they are late.
K. Parking is permitted only in designated areas.
L. Groups must leave the facilities clean and in good order.
M. A bill will be presented to the person in charge of the group before they leave the grounds. Payment by non-Extension groups is required at that time. Extension groups may send payment to the Camp within ten days.
N. Groups are responsible for any damages caused by individual members of the group. Appropriate charges will be assessed and deducted from any deposit collected. Failure to pay these charges will result in no future rental to that group or organization and forfeiture of any deposit.
O. Renters requesting meals prepared by the camp staff must report the number of meals needed (minimum 40 per meal) to the camp manager at least 10 days prior to the camping date. You are allowed a 10% deviation (minimum 40). See U. below for cancellation policy.
P. Absolutely no alcoholic beverages, drugs, explosives or firearms (unless approved by camp management for the purpose of education or police marksmanship) are allowed on camp premises. No smoking is allowed in any building or wooded areas. Smoking is permitted only in designated areas.
Q. The person submitting an application needs to realize that this is University of Kentucky property, which allows University officials to check the facilities at any time.
R. Swimming or canoeing activities require a lifeguard to be on duty (absolutely no exceptions). The camp may assist in securing a lifeguard for the pool and canoeing. A current WSI or senior life saving certificate is required. A copy of the certification card and a photo ID must be presented for our records. A life jacket MUST be worn, at all times, by anyone in a canoe or other watercraft.
S. Fishing is permitted for persons registered at the camp. A current state fishing license is required for persons 16 or older. A life jacket MUST be worn at all times by anyone around the waterfront area.
T. The person submitting the application for a group must work with the University of Kentucky person in charge of camp rentals if the group needs any additional services or changes.
U. A group that cancels a meal 10 days or less prior to their arrival, or cancels during the time they are on the grounds, will be responsible for payment for all milk and for all perishable foods ordered for that meal. Examples are fresh foods such as lettuce that cannot be frozen or held for later use. Our food must be ordered at least 10 days prior to your arrival.
V. No pets are permitted anywhere on the camp grounds. Service animals are allowed. Animals involved in projects or demonstrations under supervision of project leader are allowed.
Questions? Contact Susan Shaw at 859-257-5961
